1/12/23 BoD Meeting Minutes

January 12th Meeting

Meeting starts at 7:42 pm.

Background checks discussion declared null until we have the infrastructure to support.

Vote to approve the minutes dated from 7-14-22 forward. 5 for, 0 against, 0 abstain. Vote passes

Results of the Moonlit Meadows - their dues extension was for 3 months from 10-13 meeting. Do we need to further extend?
Discussed filing a police report. Vote to extend Moonlit Meadows’ dues until February dues due date, and if a police report is filed then we will waive the dues. 5 for, 0 against, 0 abstain. Vote passes

Concern about what data we would house on servers with Gequinn was raised. Discussion of writing up a possible contract. Gequinn has expressed concern about how confidential the data would be, such as social security numbers. Discussed cost of a new dedicated server for BoD purposes, ~$25/ month, dedicated site address ~$80/year, SSL certs could run hundreds. And then concern on the fact that Gequinn has been paying for Kingdom technical services, himself. Segued to kingdom funds going to BoD costs

Lawyer advised park rep to not sign NDA, so they withdrew candidacy. Discussion on having an official NDA drafted by a lawyer, cost estimate no more than probably $1000. Will discuss at next meeting.

Status on NPO. Need Bylaws approved by kingdom. Can’t do anything until then.

Audit prep. Parks documentation needs to be turned in by 1/25/23. Assigned reps to parks are:
Dark Oasis - Nathan, Stephanie
Arid Sun - Stephanie, Juan
Skywatch - Caleom, John
Raven’s Cross - John, Red Beard
Evermore Hollow - Red Beard, Mariah
Nine Willows - Mariah, Brett
Moonlit Meadow - Juan, Nathan
Irongate - Brett, Caleom
Results have to be posted by February 15, 2023.

Treasurer’s report on Kingdom finances:
Bank Account: $1717.00
City of Brownfield: $350.00
Cash total: $5,038.00
Total: $7105.00
A new account will have to be opened by the new Treasurer, most likely will have to be a personal account.

Officer elections
President: Vyse - 4 yes, 1 no, 0 abstain
Treasurer: John Halforcen - 4 yes, 0 no, 1 abstain
Secretary: Aleonna Ter Serendair - 4 yes, 0 no, 1 abstain

Meeting closed at 8:51 pm.